Makes NIC only accepted mode of official business transaction
Srinagar/Jammu, Apr 23: Lieutenant Governor-led administration Friday detailed out the instructions to all offices concerned ahead of switching over to e-office for conduct of official functioning of its allied departments in Jammu and Kashmir.
A Government Order No.363-JK (GAD) of 2021 Dated: 23.04.2021, a replica of which lies with Srinagar-based news agency Global News Service, says that the offices at Annexure A – Financial Commissioner, Revenue; Director General of Police including CID Organization; Principal Chief Conservator of Forests, J&K; Director, Anti-corruption Bureau, J&K; Chief Electoral Office, J&K; Director General, Prisons; Director General, Youth Services & Sports; Director General, Fire &Emergency Services; Director General, Prosecution, J&K; Director, Information, J&K; Director, Motor Garages; Director, Hospitality &Protocol Department with the catering staff; Director General, Accounts & Treasuries; Director, Employment, J&K; Director, Forest Protection Force; Director, Skill Development; Director, Forest Research Institute; Director, Tribal Affairs; Labour Commissioner, J&K; Custodian General, J&K; Transport Commissioner, J&K; Project Director, AIDS Control Society; J&K Board of Technical Education; J&K Advisory Board for the Development of Pahari Speaking People; J&K Advisory Board for the Development of Gujjars & Bakerwals; J&K Water Resources Regulatory Authority; J&K Police Housing Corporation; One Man Forest Authority; Toshkhana Officer; Managing Director, Jammu and Kashmir Power Transmission Corporation Limited; Director of Testing, Inspections & Commissioning, J&K; J&K Advisory Board for the Welfare & Development of Kissans; J&K Advisory Board for the Welfare &Development of Other Backward Classes; CEO/Secretary, J&K Building & Other Construction Workers Welfare Board; Directorate of Local Funds, Audit & Pensions, J&K; Director, Samagra Shiksha, J&K; Controller, Drug & Food Control Organization; Mission Director, J&K Women Empowerment Society; Mission Director, J&K Rural Livelihood Mission (IKRLM); Mission Director, ICDS; Chairman, Committee of Fixation of Fee Structure of Private Educational Institutions; Chairman, Appellate Authority (Prevention and Control of Pollution) Act; J&K Goods and Service Tax Appellate Tribunal; Commissioner, Food & Drug Administration, J&K Director, Rural Sanitation and offices at Annexure B – J&K Board of Professional Entrance Examination; Chairman of the Committee for Monitoring & ensuring Fairness of Tests Conducted by BOPEE; Director, Libraries & Research; J&K Academy of Art, Culture & Languages; Relief & Rehabilitation Commissioner (Migrants); Project Chief IWDP Hills, Forest Department; Chief Wildlife Warden; Director, Soil Conservation; Director, Social Forestry; Chairman, J&K Pollution Control Board; Director General, Accounts& Treasuries; Excise Commissioner, J&K; Director General, Economics & Statistics; Civil Secretariat Treasury; Accounts Officer, G.P. Fund Moving Cell; J&K Services Selection Board; J&K Special Tribunal; Directorate of National Health Mission; J&K Medical Supplies Corporation; Chief Executive Officer, Ayushman Bharat; Mission Director, Rashtriya Uchchatar Shiksha Abhiyan (RUSA); Sainik Welfare Department; J&K Forensic Sciences Laboratory; Inspector General of Police, Railways; Inspector General of Police, Crime; J&K Housing Board; Chief Architect; J&K Khadi & Village Industries Board; Director, Geology & Mining; SIDCO; Jammu & Kashmir Trade Promotion Organization; Chief Engineer, Procurement & Material Management Wing, J&K; Chief Engineer, Commercial and Survey Wing; Empowered Officer, PMGSY (JKRRDA); Commissioner, Survey & Land Records; Jammu and Kashmir Project Construction Corporation Limited; Mission Director, J&K Skill Development Mission; J&K Socially & Educationally Backward Classes Commission; J&K Social Welfare Board; Mission Director, ICPS, J&K; J&K Scheduled Castes, Scheduled Tribes, Backward Classes Corporation; Executive Director, Rehabilitation Council; Managing Director, JKTDC; Director Estates, J&K; Director, Fisheries; Director, Stationery& Office Supplies; Director, Sericulture; Registrar, Cooperative Societies; Director, Archives, Archaeology & Museums; Director, Environment & Remote Sensing; DFO, Photo Interpretation Division; Directorate of Urdu Coordination Cell; State Finance Commission; Commissioner, State Taxes Department; Director General, Audit & Inspections, J&K; Funds Organization; J&K Commercial Taxes Tribunal; J&K Public Service Commission; J&K IMPARD; Director, Family Welfare MCH & Immunization; Director, Indian System of Medicines; Board of Unani Ayurvedic System of Medicines; Chairman of the Committee for Fixation of Fee Structure of Professional Colleges in the Union territory of Jammu & Kashmir; Director Colleges, Higher Education Department, J&K; J&K Home Guards; Director, Defence Labour Procurement; Director, Horticulture (P&M); Managing Director, JKHPMC; Chief Engineer, J&K UEED; Chief Executive Officer, J&K e-Governance Agency; Director, Finance Organization, PDDD; Chief Engineer, Planning & Design Wing, J&K; Chief Executive Officer, ERA, J&K; Special Officer, Auqaf; Inspector General, Registration, J&K; Subordinate Office of Science & Technology Department; Directorate General, Women & Child Development, J&K; State Resource Centre for Women, J&K; Managing Director, Women’s Development Corporation, J&K; Managing Director, J&K Cable Car Corporation Limited; Chief Executive Officer, Mission Youth, J&K; Civil Aviation Department, J&K; J&K EDI; Office of the Advocate General, J&K; J&K Legislative Assembly; J&K Police Headquarters (PHO); Civil Secretariat Security, J&K; Civil Secretariat Dispensary; J&K Power Development Corporation; J&K Board of School Education; J&K Handicrafts & Handloom Development Corporation and J&K Information Technology Infrastructure Development Corporation, shall adopt e-office software of the National Informatics Centre (NIC) as the only mode of transaction of official business/file work in their offices w.e.f. 30.05.2021 and 15.06.2021 respectively.
In order to ensure smooth implementation/roll out of e-office of the specified offices, the Information Technology Department shall provide e-office licenses to the users of the Departments on the e-Office Instance of the J&K Government and impart trainings to the identified officials of these offices, who shall then be the Master-Trainers of their respective offices for the purpose of handholding and imparting trainings to other users, the order states.
Information Technology Department/JaKeGA have been asked to cover all aspects of working of e-office in the training, and equip the Master-Trainers a) To understand the role of local system admin and impart such training in their offices b) To create e-mail accounts of officials and their mapping with e-office software c) To understand usage and migration of scanned files in e-office d) To familiarize the trainees with all features of e-office e) To understand infrastructural requirements for patch up with NICNET of NKN lease line/State Wide Area Network, as the case may be f) To understand functionality on VPN framework etc.
The offices detailed shall a) Nominate officials who shall be trained to be the Master trainers for rolling out of e-office by or before 24.04.2021. Such nominations shall be furnished to Mr. Vaibhav Kohli, Additional Secretary to Government, Information Technology Department (firstname.lastname@example.org) (Room No. 4/10 Fourth Floor Mini Block, Civil Secretariat, Jammu). The offices having 30-40 users on e-office shall identify 3 officials and those with more than 45 likely users shall identify 4-5 officials for the purpose of being Master trainers. A Gazetted Officer of reasonable seniority shall be nominated for the purpose of overall coordination of the training b) b) Make an assessment of the requirement of IT infrastructure for adoption of e-office and procure the requisite gap infrastructure on their own, by following all necessary codal formalities prescribed in GFR, 2017. Department of IT shall share standard specifications with all departments for ensuring quality of the products c) Ensure seamless Internet Connectivity in their offices for the purpose of working on e-office.
It is further ordered that the Estates Department shall provide Meeting Hall(s) to Information Technology Department for conducting the training, whenever required. (GNS)